Writing and Finding Dissertations and Theses: USTRO Graduate Coordinators

This information is forthcoming

This page is intended for Department Coordinators tasked with uploading student work to UST-RO who have already received training on how to use UST-Research Online. These are review instructions for those trained on how to upload student works but need a brief review of the instructions.

Need training? Reach out to your Subject Librarian or the UST Research Online Administrator 

Before creating an account, please reach out to your subject librarian or the Research Online administrator to have additional privileges added to your account. These additional privileges will allow you to submit student works. 

• Navigate to UST Research Online 
• Click “My Account” at the top of the page 
  • Click “Create new account” 
  • If you think you have an account but are unsure please reach out to your subject librarian or the Research Online administrator 
  • If you have forgotten your password, click “Forget your password?” and an email will be sent to you to reset your password 
  • Important: Your USTRO login is not the same as your OneStThomas log in. If you used your vanity email to create this account, that is the email you must log in with. If you are unsure about which email you used to create this account, please email your library liaison or the Research Online administrator. 
• Complete the new account form 
• A confirmation email will be sent to the email address you provide 
• Follow the instructions in the confirmation email to complete the account creation 

• Navigate to Research Online and log in to your account 
• On your “My Account” screen, the second box where it says “Site Administration Tools” look at the Upload Documentation drop-down and select the department you wish to add an entry. 
• Click Upload 
• Fill out the form 
  • If you’re looking for more information on the form, click the “help with submission form”  
• Click Submit when the form is complete 
• Verify the data you have just entered is correct 
• If the submission needs to be edited, scroll up to the top of the submission and select Revise submission 
  • Make any changes and then click “Submit”  
  • Review the submission and if incorrect  select “Revise Submission” near the top of the page 
• Verify the submission is correct  and click Publish & Update selected if you are finished and ready to publish the entry(s) to Research Online 
  • Double-check the box next to the submission(s) is checked before clicking this button 
  • An email will be sent to the submitter letting them know this action has been done 
• Important: If you have submitted an entry to the incorrect department contact your library liaison or the Research Online administrator. This cannot be changed using the form. 

Follow these instructions when an entry has already been published to Research Online and needs to be edited 

• Log into Research Online 
• Click the “Collections” link on the left-hand side of the page and navigate to your department’s publication page 
• In the search results, click on the title of the entry you wish to edit 
• Click “Edit Theses/Dissertations” on the black bar at the top of the page 
  • If the bar is not present, try scrolling up 
• On the left-hand side of the page, click Revise Thesis/Dissertation 
• Make any changes and click Submit 
  • Optional: include a brief reason for the update 
• On the left-hand side, Click Update ir_etd to publish the edits to Research Online 
  • An email will be sent letting you know the update process has started 
  • If you do not see these changes in 24 hours, please contact your library liaison or the Research Online administrator