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Group Study Rooms

Reserve and use a group study room in the library

SMART Board with webcam

SMART Boards can make your ideas come to life with the ability to write directly on the screen and save them for the future.

Each SMART Board room features a large screen, 75 inch SMART Board and wireless mouse and keyboard. The rooms also have large whiteboards and video conferencing capabilities.

 

Whiteboard (or chalkboard)

Use only dry erase markers on whiteboards.

Markers may be checked out from the circulation desk on the first floor of O'Shaughnessy-Frey in St. Paul or the main desk in Keffer Library in Minneapolis.

Computer

All group study rooms in O’Shaughnessy-Frey (St. Paul) and Keffer (Minneapolis) have a computer with standard Microsoft Office software installed (Word, Excel, etc.).

Do not turn off the computer or disconnect the cables

As a courtesy to others using the space after you, please do not power down the computer or disconnect cables from the computer. The computers are used throughout the day, are low powered and utilize power saving modes when not in use.

Also, please do not turn off the screens.

Wireless keyboard and mouse

In O'Shaughnessy-Frey Library (St. Paul) group study spaces with large screens are equipped with wireless keyboards and mice allowing everyone around the table to "take control."

To conserve battery life when not in use, On/Off switches are found on the upper left of the keyboard and the underside of the mouse.

Note: Each keyboard and mouse are paired with the computer in the room and may not be moved to other locations.

Troubleshooting: Keyboard and mouse not responding

If you arrive in a room where the keyboard and/or mouse have been turned off, or the keyboard and mouse are not responding, please check the on/off switch located on the keyboard in the upper right, and on the underside of the mouse. If they still fail to respond you may request new batteries from the Circulation Desk on the first floor of O'Shaughnessy-Frey Library.

Note: There are no wireless keyboards or mice in Keffer Library in Minneapolis.

Webcam for video conferencing

Webcams may be used with Zoom or other web-based video recording and conferencing services.

Note that the webcams may only be used on the in-room computer. There is not a method to connect your own laptop or device to the camera.

Zoom

All students, faculty, and staff at St. Thomas have a Zoom account. To get started right away, log into the St. Thomas Zoom website, or visit the ITS page for additional Zoom support and information.

WebEx

You will not have administrative rights to install WebEx software or extensions, however, according to the WebEx help page, "you can use a Temporary File solution (TFS); that option will be displayed 15 minutes before the meeting starts. You will need to use this option each time you join a session."

So, 15 minutes before you are to join a session, use the link provided in the invite and choose the Temporary File option.

Skype

You will not have administrative rights to install Skype, but Skype for Web is readily available via Microsoft Edge or Chrome browsers. More information from the Skype for Web technical site.

Record to a file

If you would like to record your group meeting as a file directly to the computer, you can open the Logitech icon from the desktop and use the software to record directly to the computer. Video files are stored in the Videos folder accessible through the Windows file explorer.

Depending upon file size you may upload the video to a cloud based service you subscribe to or save it to your own USB thumb drive. In most rooms there is an external USB port. (See "Connecting laptops, devices & USB").

SMART Board

The SMART Board is ready to provide a drawing surface, a large, touch enabled computer screen, or display your own laptop or device. Touch the black bar at the bottom of the screen to bring up a menu to switch between inputs and modes.

Diagram of the SMART Board showing locations of controls

  1. Webcam - Open the computer desktop (on Display Port input) to use.
  2. Controls and Input Ports (on lower right side):
    • Controls (top to bottom) Power/Sleep, Volume Up, Volume Down, Pause.
    • Input Ports (top to bottom): USB and HDMI.
  3. Clean Up - wipes the Whiteboard mode clean.
  4. Change Mode/Input Bar: Touch the black bar along the bottom frame to access the mode panel (currently displayed in example image). Choose between apps (such as Whiteboard), Input, or Screen Share.
  5. Input Selection: Display Port (in-room computer) or HDMI 1 (your own laptop or device).
  6. Apps such as Whiteboard.
  7. Back and Share Whiteboard from device.

Is it on?

The SMART Board’s display will go to sleep after a period of inactivity. There is a power button on the right side of the display panel.

Changing Inputs and Modes on SMART Board

To change inputs on the SMART Board, touch the black bar at the bottom of the screen just above the pen and eraser tray. That will bring up the various inputs and apps. You can choose Whiteboard for a drawing surface, or input for a computer.

Show drawing board

To use the SMART Board as a Whiteboard touch the black bar at the bottom of the screen and choose Whiteboard from the Mode Panel that comes up.

Show PC

To use the Windows 10 desktop, touch the black bar at the bottom of the screen and choose Display Port from the Favorites column. If Display Port is not listed, choose input and then Display Port.

Show your own laptop/device

There is an HDMI cable with adapters hanging on the wall to the right of the screen. If you need an additional adapter you may check one out from Circulation on 1st Floor.

After your laptop or device is connected, touch the black bar at the bottom of the screen, choose INPUT, and then HDMI 1.

SMART Board: Whiteboard mode

To use the SMART Board as a Whiteboard, touch the black bar at the bottom of the screen and choose Whiteboard from the menu panel that comes up.

Members of your group may scan the QR code in the bottom corner to access the Whiteboard on their own mobile devices. This allows them to join in on their mobile devices by drawing and saving the board after the end of the session.

It should go without saying but:

USE ONLY THE SMART MARKERS AND YOUR FINGERS TO TOUCH THE BOARD!

SMART Board markers and eraser

The SMART Board has four color markers and an eraser that are stored along the bottom. Since there are four markers, up to four people may draw on the board at the same time! Use the tip to draw and the flat end to erase or tap buttons. The SMART Board is a touch screen so you can use your fingers and hand to swipe and touch controls.

To change the style of drawing lines use the drawing menu located on the left hand side of the screen.

Swipe left and right for more space

If you run out of drawing space, use your hand to swipe to the left. This will move your work to the left and provide clear space on the right. To go back swipe to the right.

Clearing the board when done

If you need to clear the Whiteboard to start from a blank screen, or clear it from a previous group, touch the black bar at the bottom of the screen to bring up the input and mode menu. Then touch the "Clear All" button.

SMART Board: PC mode

To use the SMART Board as a PC display, touch the black bar at the bottom of the screen and choose Input from the menu panel that comes up.

Display Port is the default, in-room computer but you may use an HDMI cable to connect your own device to the HDMI 2 port on the right side of the screen.

Log into the PC using your usual St. Thomas username and password. Be sure to log off before leaving the room.

It is a giant touch enabled PC!

When connected to the SMART Board, a computer essentially becomes a 75 inch Microsoft Surface Tablet! You can use touch to move the cursor around, click on icons, buttons, and links, and even bring up the on-screen keyboard from the system tray in the lower right near the time.

You can use the SMART markers as a stylus and use the Windows 10 writing feature located in the system tray in the lower right corner.

Note: For touch mode, if you are connecting your own device you will need to use a Display Port to HDMI, Lightning Port to HDMI, or HDMI to HDMI cable. If your device only has a VGA connection it will not enable touch mode.

Connecting your own laptop or device

Please do not disconnect any cables or equipment in the room. Many of our rooms with large monitors provide an HDMI port as well as a USB port to connect to.

In O'Shaughnessy-Frey Library rooms 110, 312B, 421 and 422, there is an HDMI and USB port cable on the right side of the screen. In O'Shaughnessy-Frey SMART Board rooms you can connect to the inputs on the right side of the screen or using the cables provided in the room. Currently there is not a method to connect to the screens in Keffer group studies.

Connect your device or laptop to the large screen

All inputs to the large screens are HDMI so you will need an HDMI cable to start with. In O'Shaughnessy-Frey Library, the Circulation desk on 1st floor has cables for check out in both 6 foot and 10 foot lengths.

If your laptop or device does not have an HDMI port, you will need an adapter. Again, the Circulation desk has some of the most popular adapters available for check out. These all convert to HDMI so you will need BOTH an HDMI cable and one of the following adapters.

Once you have connected your device to the port provided you will need to use the remote (or, in the case of the SMART Boards) the on screen selector to change the input. Usually the in-room computer is Input 1 and your device will be Input 2.


HDMI (common on most laptops)

You will only need a regular HDMI cable.


VGA (common on most laptops)

You will need a VGA to HDMI adapter. Connect the audio to your headphone or line out port if you want to play audio on the large screen.

Note that the HDMI adapter requires power provided via USB so you will need to connect the included USB plug to a port on your device.

VGA to HDMI adapter

VGA to HDMI adapter connection diagram

From the VGA to HDMI adapter, connect the VGA, audio, and USB to your laptop. Then connect the HDMI cable to the adapter and screen.


USB Type C (MacBooks and newer Android devices)

You will need a USB Type C to HDMI adapter

USB Type C connector next to USB Type C ports on a laptop

USB Type C to HDMI adapter


Lightning (iPhones, iPods, and iPads)

You will need a Lightning to HDMI adapter AND your own charging cable with plug.

Note that the HDMI adapter requires its own power so not only will you need your own charging cable, access to an outlet might not be convenient. Our SMART Board rooms allow screen mirroring via Air Play, no cables needed!

Apple Lightning connector next to port on an iPad

Lightning to HDMI adapter

Lightning to HDMI adapter connection diagram

Plug one end of your charging cable into an outlet and the other end into the Lightning Adapter. Then plug one end of the HDMI cable into the screen and the other into the Lightning Adapter. Then plug the Lightning Adapter into your device.