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Group Study Rooms

Reserve and use a group study room in the library

Conference style with webcam

All of these rooms feature large, 60-70 inch displays plus webcams to make conference calls go as seamless as possible. In the O'Shaughnessy-Frey Library in St. Paul, a wireless keyboard and mouse allows group members to "take control" from anywhere around the table without the hassles and limits of cables.

These rooms are designed to conquer group projects in the least painful way possible.

Whiteboard (or chalkboard)

Use only dry erase markers on whiteboards.

Markers may be checked out from the circulation desk on the first floor of O'Shaughnessy-Frey in St. Paul or the main desk in Keffer Library in Minneapolis.

Computer

All group study rooms in O’Shaughnessy-Frey (St. Paul) and Keffer (Minneapolis) have a computer with standard Microsoft Office software installed (Word, Excel, etc.).

Do not turn off the computer or disconnect the cables

As a courtesy to others using the space after you, please do not power down the computer or disconnect cables from the computer. The computers are used throughout the day, are low powered and utilize power saving modes when not in use.

Also, please do not turn off the screens.

Large screen display

The screens in each of the conference style rooms vary from 60 inch to 70 inch displays.

Please do not turn displays off or unplug any of the cables. Before leaving the room please make sure the input is set to "HDMI 1"

Troubleshooting displays: No picture or wrong input

  1. Make sure the screen is on using the remote.
  2. Make sure the computer is on and awake. (The computer is located behind the screen and should have a green LED if on.) The keyboard and mouse also have On/Off switches. Upper right on the keyboard and underside of the mouse.
  3. Check the input. Switch it to "HDMI 1" using the remote.

Switching the input of the display

Please do not unplug or switch cables from the display. If the room is equipped with an external connection port, please use it. If you need an adapter cable please check one out from the Circulation Desk on 1st floor O'Shaughnessy-Frey Library (St. Paul) or main desk in Keffer Library (Minneapolis).

  1. Using the remote, change the input of the screen to either "HDMI 2" or "PC"
  2. When done with the room please switch the input back to "HDMI 1"

Webcam for video conferencing

Webcams may be used with Zoom or other web-based video recording and conferencing services.

Note that the webcams may only be used on the in-room computer. There is not a method to connect your own laptop or device to the camera.

Zoom

All students, faculty, and staff at St. Thomas have a Zoom account. To get started right away, log into the St. Thomas Zoom website, or visit the ITS page for additional Zoom support and information.

WebEx

You will not have administrative rights to install WebEx software or extensions, however, according to the WebEx help page, "you can use a Temporary File solution (TFS); that option will be displayed 15 minutes before the meeting starts. You will need to use this option each time you join a session."

So, 15 minutes before you are to join a session, use the link provided in the invite and choose the Temporary File option.

Skype

You will not have administrative rights to install Skype, but Skype for Web is readily available via Microsoft Edge or Chrome browsers. More information from the Skype for Web technical site.

Record to a file

If you would like to record your group meeting as a file directly to the computer, you can open the Logitech icon from the desktop and use the software to record directly to the computer. Video files are stored in the Videos folder accessible through the Windows file explorer.

Depending upon file size you may upload the video to a cloud based service you subscribe to or save it to your own USB thumb drive. In most rooms there is an external USB port. (See "Connecting laptops, devices & USB").

Connecting your own laptop or device

Please do not disconnect any cables or equipment in the room. Many of our rooms with large monitors provide an HDMI port as well as a USB port to connect to.

In O'Shaughnessy-Frey Library rooms 110, 312B, 421 and 422, there is an HDMI and USB port cable on the right side of the screen. In O'Shaughnessy-Frey SMART Board rooms you can connect to the inputs on the right side of the screen or using the cables provided in the room. Currently there is not a method to connect to the screens in Keffer group studies.

Connect your device or laptop to the large screen

All inputs to the large screens are HDMI so you will need an HDMI cable to start with. In O'Shaughnessy-Frey Library, the Circulation desk on 1st floor has cables for check out in both 6 foot and 10 foot lengths.

If your laptop or device does not have an HDMI port, you will need an adapter. Again, the Circulation desk has some of the most popular adapters available for check out. These all convert to HDMI so you will need BOTH an HDMI cable and one of the following adapters.

Once you have connected your device to the port provided you will need to use the remote (or, in the case of the SMART Boards) the on screen selector to change the input. Usually the in-room computer is Input 1 and your device will be Input 2.


HDMI (common on most laptops)

You will only need a regular HDMI cable.


VGA (common on most laptops)

You will need a VGA to HDMI adapter. Connect the audio to your headphone or line out port if you want to play audio on the large screen.

Note that the HDMI adapter requires power provided via USB so you will need to connect the included USB plug to a port on your device.

VGA to HDMI adapter

VGA to HDMI adapter connection diagram

From the VGA to HDMI adapter, connect the VGA, audio, and USB to your laptop. Then connect the HDMI cable to the adapter and screen.


USB Type C (MacBooks and newer Android devices)

You will need a USB Type C to HDMI adapter

USB Type C connector next to USB Type C ports on a laptop

USB Type C to HDMI adapter


Lightning (iPhones, iPods, and iPads)

You will need a Lightning to HDMI adapter AND your own charging cable with plug.

Note that the HDMI adapter requires its own power so not only will you need your own charging cable, access to an outlet might not be convenient. Our SMART Board rooms allow screen mirroring via Air Play, no cables needed!

Apple Lightning connector next to port on an iPad

Lightning to HDMI adapter

Lightning to HDMI adapter connection diagram

Plug one end of your charging cable into an outlet and the other end into the Lightning Adapter. Then plug one end of the HDMI cable into the screen and the other into the Lightning Adapter. Then plug the Lightning Adapter into your device.

USB for removable storage

Please do not disconnect any cables or equipment in the room.

All rooms with a computer have external USB ports that allow you to save your work from the in-room computer to your own USB drive.

In a standard group study room you can connect your drive to the computer tower.

If you are in a conference style room with a large screen and no visible computer, there is a cable with a USB port on the right side of the screen.

In the SMART Board rooms you can plug directly into the SMART Board on the right hand side.