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Writing and Finding Dissertations and Theses: Writing & Submission

Includes and information about how to find dissertations and theses, as well as the writing and research process for your end-of-program major writing projects, including dissertations, theses, Social Work research projects, and more.

UST Research Online!

UST Research Online is the University’s institutional repository.

After December 2012, the library will no longer accept print versions of a student's completed thesis/dissertation/terminal project. Instead, the submission will be uploaded to the repository by designated and trained departmental staff upon its final correction and approval by the originating department/program.

Graduate Writing Center


Graduate Writing Center

Minneapolis Opus Hall (MOH) 332

gradwriting@stthomas.edu

(651) 962-4460


Want help with your writing?

All Graduate Students currently enrolled in programs through the College of Education, Leadership, and Counseling (CELC) may receive services through the Graduate Writing Center

Graduate Writing Center consultants can help students at any stage in the writing process, from interpreting an assignment sheet or brainstorming ideas to the first or final draft.

Appointments slot times range anywhere from 30-90 minutes. For remote appointments, an appointment request must be made at least 48 hours in advance.

Find more info on their website: stthomas.edu/gradwriting

UST Guidelines for Formatting a Dissertation

Requirements of style may be required by a given department/program.  Students should check with their department chair or program director for the most up-to-date information. Here are some basic FAQs to get you started: 

How should my manuscript be submitted?
In what order should the pages of my thesis appear?
How should the pages of my manuscript be numbered?
How many copies of my thesis should be bound?
What is the Libraries' Role for Cataloging and Metadata?
How do I submit my completed dissertation to ProQuest/University Microfilms International (UMI)?


How should my manuscript be submitted?

Your manuscript can be submitted to your graduate coordinator in a layout and design consistent with your departmental Handbook. Preferably it should be either in Microsoft Word™ or PDF files. Instructions on formats that follow best practice can be found in the FAQ section of UST Research Online. It can be submitted on either a CD, jump or flash drive, or by email attachment.


In what order should the pages of my thesis appear?

The pages of the manuscript should be assembled in the following order (all sections may not be required by your department or the libraries:

  • Title Page (no page number appears on this page) REQUIRED
  • Signature Page (includes name/s of committee member/s)
  • Dedication
  • Abstract (350 words or three paragraph summary of manuscript) REQUIRED 
  • Table of Contents
  • Lists of Tables and Figures
  • Acknowledgements
  • Copyright notice (if needed)
  • Body of the work REQUIRED
  • Appendices
  • Bibliography / References REQUIRED

How should the pages of my manuscript be numbered?

All pages which precede the body of the work are numbered with Roman numerals, beginning with the title page (although it has no number on it). Use the Arabic-Roman numerals converter to determine correct Roman numerals. All other pages, including illustrations, appendices, and the bibliography/references are numbered continuously to the last page.


How many copies of my thesis should be bound?

The Library will no longer accept print copies after the December 2012 cohort.  Many departments require their own bound copies.  Please consult the graduate coordinator associated with your department for specific information for your own program.  You may also wish to bind your own personal copy. Should you decide to bind your copy or your department requires one Kinko's (58 Snelling Ave South, St. Paul or 80 S. 8th Street, Minneapolis locations) are good places to go.  The cost should be approximately $30 per individual volume.


Libraries' role for cataloging and adding metadata?

Library staff will be notified upon submission. They will review the metadata and make additions within UST RO – added keywords, check that essential fields are completed, added information to permit virtual collections creation (e.g. UST theses, _______School or Department All publications, etc.)

They will be cataloged in CLICnet. The essential fields will be filled out in the bibliographic record: author, title, publication data – indicating department within the university, etc. The call number will reflect current practice despite the fact the item will no longer be on the shelf.  Instead of subject analysis, we will scan in whatever stands as the abstract. Sometimes that is an actual abstract and sometimes it is a few lines from the introduction failing the presence of a meaningful abstract.  The records would reside in CLICnet.  We will NOT put these items in OCLC.


How do I submit my completed dissertation to ProQuest/University Microfilms International (UMI)?

Please consult the graduate coordinator associated with your department for information regarding the procedures for submitting completed and approved dissertations to UMI.